By using technology that is readily available on your computer and adding a video camera, you can set up your home computer to teleconference. With the addition of more sophisticated teleconference equipment, you can hold meetings in more than one remote location for your business. Whether you use teleconference technology for personal or business purposes, it's an easy way to stay in touch.
Determine what you want to accomplish
If you are only going to occasionally videoconference, you may want to choose inexpensive equipment. But if you plan to use teleconference equipment on a regular basis, you need to look at more substantial products. A personal video camera and inexpensive microphone headset might do for simple teleconference meetings. For a professional teleconference, decide not only on the method of delivery but on the equipment as well. That might mean the purchase of a document camera and a projection system for your conference room.
Another determination is what type of software to use. You can use Microsoft's NetMeeting and not spend anything. Or you can purchase videoconference software. Another option is to use online subscription teleconference services.
Gather your teleconference equipment and install it
Whatever method and teleconference equipment you choose, it has to be available to all the participants in the conference. So each computer station needs audio and visual input and receiver equipment.
For a one-on-one videoconference, this can be a video camera and a headset. Each computer needs to have the same program loaded and each participant needs to understand operate the software in order for the teleconference to be successful.
A more formal conference would require more sophisticated teleconference equipment. A reliable T-1 Internet connection should be available at all locations on the network to ensure fast delivery of information. Make sure ample bandwidth is available at all locations to handle the increased traffic of a videoconference.
Install whatever software you choose to use. Or, if you are using an online service, make sure you know the proper log-on sequence. Set up contacts and/or groups.
Provide instruction to participants as necessary. Make sure everyone has the appropriate pass codes.
Hold a teleconference
Open your videoconference software or open the online program. Sign in with your designated password.
Start your meeting by pressing the appropriate camera or video button. At this time, you see yourself on screen.
Select the appropriate contact or group from your software. You're ready to start your meeting. You can now share text and graphics as well as video within your group.
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